THE CONSTITUTION OF
SRI LANKA EX-SERVICEMEN’S ASSOCIATION NEW ZEALAND INCORPORATED
SRI LANKA EX-SERVICEMEN’S ASSOCIATION NEW ZEALAND INCORPORATED
1. NAME: The Association shall be called and known as the Sri Lanka Ex-Servicemen’s Association New Zealand Incorporated.
2. OBJECTIVE: The objects of the Sri Lanka Ex-Servicemen’s Association New Zealand hereinafter referred to as The Association shall be:
a) To foster comradeship and esprit-de-corps among its members
b) To promote and safeguard the interest of its members, and create an infrastructure that could effectively implement these objectives.
c) To be non sectarian and non political.
d) To identify the needs of the Sri Lankan community and to offer assistance services through education, training, welfare and team building.
e) To promote awareness and cultural diversity among the Sri Lankan community in New Zealand.
f) Maintain close relationships with RSA’s, Sri Lankan associations and other community groups in order to promote peace and harmony among communities.
3. GENERAL POLICYa) The Association is formed so that those who are no longer serving can help to maintain the traditions of the past and keep in touch with their comrades.
b) The Association is non-sectarian and non-political in the strictest sense. In no circumstances shall it, as a body, take sides in any political or industrial dispute but it may if the need arise make representations to the government or any other body on any matters regarding the welfare of Ex Servicemen’s generally. In all other matters individual members are free, as far as they themselves, are concerned, to act as their conscience may dictate. Apart from this, it is in accordance with the spirit of the Association, that its members should irrespective of polities at all times do their utmost to uphold and protect the Government in power, in respect of any call made on them with the object of maintaining the good order and general welfare of the community at large.
4. MEMBERSHIP a. Eligibility.
Members of the Sri Lanka Armed Services and members of the Police Department who have served in the Regular Force and have left the Forces and Volunteer members with a mobilised Volunteer service and have left the Forces shall be eligible for membership of the association.
i. Admission for membership shall be on application made to the board of management.
ii. An application may be rejected by the Board of Management; however any person aggrieved by such decision may appeal to the Association for reconsideration of his application.
iii. An application submitted on appeal to the Association for re-consideration shall be accepted if it is passed by the majority of votes of members present in voting at a meeting of the Association, at which the appeal is taken up for decision.
c. Types of members: Persons may be admitted as:
ii. Honorary member, or
iii. Associate member
d. A person whose application for membership is accepted will be admitted as a Member on a fee as determined by the AGM.
e. The Board of Management may at any time suspend from membership any member by a simple majority vote if it is of the opinion that such member should be removed from the membership of the Association. Such decision shall be conveyed to the member in writing within seven days of suspension. The Member may appeal to the Board of Management against such decision within one month of the decision been conveyed to him/her and the Board of Management shall then refer such appeal to the disciplinary committee set for that purpose for due inquiry. Disciplinary committee shall convey its recommendations within a month to the Board of Management and the Board of Management shall take appropriate action as recommended and inform the member.
The Disciplinary Committee consisting of not less than three members and not more than five members shall be elected by the members present at the AGM of the Association. Among those members one of them will be appointed the Chairman. The Members of the Board of Management will not be eligible to be appointed to the Disciplinary Committee. In the event of a member leaving the Association he will cease to be a member of the Disciplinary Committee. The Disciplinary committee may summon any witness or call for any record or document as may be required for the inquiry.
f. Honorary Membership
The Board of Management may admit any member of a commonwealth Armed Force (both serving and non serving members) and spouses of deceased as an Honorary Member of the Association. An Honorary Member shall not be eligible to vote or hold office.
g. Associate Membership
The Board of Management will consider and recommend any suitable civilian or children or siblings of Ex-Servicemen who shall be eligible for membership of the association. An associate member shall not be eligible to vote or hold office.
a. Patron: The Association shall operate under the patronage of a Patron.
b. Board of Management: The affairs of the Association shall be managed by the board of Management consisting of:
i. The President
ii. Vice President
Iii The Secretary
IV An Asst Secretary
vi. The Treasurer
Vii An Assistant Treasurer
Viii.Three Committee Members, preferably from each service.
c. Tenure of Office of Office Bearers: Unless on vacation of office, by death, removed from membership or resignation, the President, the Secretary and the Treasurer shall hold office for a period of two years from the date of assumption of office However, all other office bearers of the Board of Management may continuously be re-elected to hold any office they previously held.
d. Resignation: Any member of the board of Management may resign by a letter addressed to the President.
i.The President and all other office Bearers to be elected by show of hands.
1. A member of the Board of Management shall be deemed to have vacated office if he fails to be present for three consecutive meetings of the Board of Management without prior permission.
ii. Any vacancy created by the vacation of office of any member of the Board shall be filled by the board of Management and such member shall hold office until the next annual General Meeting.
g. Meetings of the Board of Management:
i. The Board of Management shall meet as and when necessary, but shall meet at least once every two months.
ii. The Board of Management shall meet have power to appoint sub- Committees as and when necessary for the furtherance of the objectives of the Association and shall have the power to co- opt any member to such sub committees.
iii. The quorum for any meeting of the Board of Management shall be five (5)
iv. The Board of Management may regulate its own procedure in regard to its meetings and the transaction of business at the meetings.
6. MEETINGS OF THE ASSOCIATION
a. The annual General Meeting of the Association shall be held before the month of March each year.
b. At least two weeks notice of the Annual General Meeting shall be given.
c. The report of the Board of Management and audited accounts for the current year shall be submitted for adoption as such Annual General Meetings.
d. One third of Members shall constitute the quorum for the Annual General Meeting
e. The Board of Management may summon a special general Meeting at any time, to deal with urgent matters. The Board of Management shall also be bound to summon a Special General meeting within a month of receiving a written request from at least one third of members of the Association and such request shall specify matters to be brought before the Special General Meeting. However, no other business than that specified in the notice summoning a Special General Meeting shall be raised at such a meeting. At least two weeks notice of the Special General Meeting shall be given.
The quorum for the special General Meeting shall constitute one third of members. 7. FINANCE
a. A Bank Account shall be opened in the name of the Association and all Money received shall be paid into this account.
b. The Treasure or the Assistant Treasure shall maintain an account for the general fund
c. No payment out of the funds of the Association shall be made, unless it is approved by the board of Management and all cheques shall be signed by two of the members of the board of Management including the President and one of the members.
d. Accounts of the Association shall be audited by the Auditors appointed at the Annual General Meeting.
8. AMENDMENT OF THE CONSTITUTION
a. Notice of any notion to amend the constitution shall be given in writing to the Secretary at least 21 days before the Annual General Meeting. The Secretary shall give notice of such a motion to the members of the Association at least 7 days before the Annual General Meeting.
b. All amendments to the Constitution shall be passed at the Annual General Meeting by a majority of not less than 2/3 of those present at the Meeting.
c. Any matter not provided for by the Constitution shall be decided by the Board of Management, Whose decision in all such matters shall be final.
a. The Association may be dissolved or wounded up consequent to a resolution being passed at a Special General Meeting which has been expressly convened for the purpose, giving members 21 days clear notice to dissolve or wound up the Association. 75% of the members must be present for the resolution before it is carried.
b. In the event of the Association being dissolved or wound up the amount of money which remains after dissolution, after settling of all debts and liabilities shall be paid by the committee in accordance with its powers to any fund, Institution or authority which is a non profit organization in Sri Lanka or New Zealand.